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Edward Mann Group is a recruitment business which provides work-finding services to its clients and work-seekers. Edward Mann Group must process personal data (including sensitive personal data) so that it can provide these services – in doing so, Edward Mann Group acts as a data controller.
You may give your personal details to Edward Mann Group directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Edward Mann Group must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
Collection and use of personal data
Purpose of processing and legal basis
Edward Mann Group will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you
This is where Edward Mann Group has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Edward Mann Group has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
This can include for example:
Managing your database and keeping work-seeker records up to date;
Contacting the individual to seek your consent where you need it;
Providing work-finding services to the individual, including sending their information to your clients where they have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on their cv;
Contacting the individual with information about similar products or services that they have used from you recently;
Recipient/s of data
Edward Mann Group will process your personal data and/or sensitive personal data with the following recipients:
Clients that you introduce or supply individuals to
Candidates’ former or prospective new employers that you obtain or provide references to
Payroll service providers who manage your payroll on your behalf
Any umbrella companies that you pass candidate data to
Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
Your legal advisers
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
Right to work
Suitability for the role
Edward Mann Group will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where Edward Mann Group has obtained your consent to process your personal data we will do so in line with our retention policy. Upon expiry of that period Edward Mann Group will seek further consent from you. Where consent is not granted Edward Mann Group will cease to process your personal data
Please be aware that you have the following data protection rights:
The right to be informed about the personal data Edward Mann Group processes on you;
The right of access to the personal data Edward Mann Group processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.
Where you have consented to Edward Mann Group processing your personal data you have the right to withdraw that consent at any time by contacting Edward Mann Group at North West House, 119 Marylebone Road, London NW1 5PU
There may be circumstances where Edward Mann Group will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that Edward Mann Group processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Edward Mann Group at North West House, 119 Marylebone Road, London NW1 5PU
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or athttps://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.